Invoice and Document Control Administrator

Invoice and Document Control Administrator (F/T)

TECO-Westinghouse Motors (Canada) Inc., is seeking a dedicated Invoice and Document Control Administrator to join our team in Edmonton, Alberta. In this position, you'll play a crucial role in ensuring the smooth flow of our operations.

Your Responsibilities:

As our Invoice and Document Control Administrator, your primary focus will be on generating customer invoices and maintaining organization of documentation related to shipments. Your day-to-day tasks will include:

• Efficient Invoicing: Using SAP, you will skillfully handle the invoicing of customer orders. This entails tasks such as data entry of serial numbers, scanning, merging PDF files, and archiving documents to MS SharePoint.
• Document Management: You'll prepare, review, and maintain logistics files, reports, and databases pertaining to shipments, contributing to efficient record-keeping.
• Logistics Coordination: You will be responsible for coordinating courier services for the outbound delivery of various packages and documents along with generating customs documents for international shipments. This role may require you to liaise with colleagues in different departments to ensure deadlines are met and customers are satisfied.
• Accounts Payable Support: Review and code A/P invoices for payment, utilizing SharePoint and DocuSign for streamlined processes.
• Office Supply Management: Taking a proactive approach, you'll assess and address office supply needs to ensure smooth operations.
• Data Tracking: Stay on top of updating and entering freight carrier rates and tracking data for logistics analysis.
• Administrative Duties: You'll serve as the welcoming face of our organization, greeting and directing visitors. Additionally, you'll handle office correspondence, payments, and maintain records, all while assisting with various other clerical tasks.

Qualifications and Skills:

To excel in this role, you'll need:

• A high school diploma and minimum 2 years of relevant administrative experience (experience in SAP and MS SharePoint is advantageous).
• Secondary schooling in a business administration discipline would be an advantage.
• Proficiency in Microsoft Office applications; Outlook, Excel and Word.
• Familiarity with administrative and clerical procedures.
• Strong organizational skills and the ability to efficiently multitask to maintain our records.
• Excellent interpersonal skills, enabling effective collaboration with colleagues at all levels of the company.
• Exceptional written and verbal communication skills.
• A team-oriented mindset, with a willingness to contribute positively to various tasks as needed.

Why Join Us?

TECO-Westinghouse Motors (Canada) Inc. is an equal opportunity employer and promotes an accessible workplace. We value diversity and are committed to building a team that represents a variety of backgrounds, viewpoints, and skills. When you join us, you'll enjoy a competitive remuneration package that includes:

• Competitive Salary
• Excellent Benefits Package, including Medical & Dental, Life & STD/LTD
• Wellness Program
• Profit Sharing/Performance Plan
• RRSP Contributions
• Team Environment

If you're ready to embark on a fulfilling career as an Invoice and Document Control Administrator and be a vital part of our team, apply today and take the first step toward an exciting future with us. As the ideal candidate, you will be driven to contribute to our dynamic team and excel in your role. It's essential that you are legally eligible to work in Canada without the need for sponsorship.

Position Details:

• Type of Position: Full-time (In-person), Monday to Friday, 8:00 AM to 4:30 PM
• Location: Edmonton, Alberta
• Start Date: Immediate

About Us:

At TECO-Westinghouse Motors (Canada) Inc., you’ll thrive in our corporate culture, where a customer service-oriented and collaborative team environment fosters personal and professional growth.

As a global leader in electric motor and variable frequency drive manufacturing, our product line includes premium efficiency and high-performance motors, alongside motor controls and comprehensive engineering services. We also specialize in large motor repairs. Our products power pumps, fans, compressors, rolling mills, grinders, crushers, and a diverse range of rugged applications.

Headquartered in Edmonton, Alberta, TECO-Westinghouse Motors (Canada) Inc. serves industries including petrochemical, electric utilities, pulp and paper, water/wastewater treatment, air conditioning, marine, mining, and metals.

Find Out More About Us:

Explore our world of innovation and excellence at www.tecowestinghouse.ca.

We appreciate the interest of all applicants in our company. However, we will only reach out to candidates selected for an interview. Your journey towards an exciting career with us begins with your application, we look forward to hearing from you.

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