The Opportunity: Executive Assistant
ECS Electrical Cable Supply Ltd. (ECS), was established in 1984 and is the largest independently owned distributor of electrical wire and cable products and solutions in Canada. ECS attributes its success to understanding the unique needs of its customers. ECS is proud to service the Canadian Market through its coast-to-coast locations & Global Markets through its Hub in the Dubai Free Zone. You can learn more about us here: http://www.ecswire.com/en-us/About
ECS is a proud Platinum Member of Canada's Best Managed Companies and is ISO 9001:2015.
We currently have an outstanding opportunity in our Richmond, B.C. location for an Executive Assistant to join ECS Electrical Cable Supply Ltd! We are seeking an organized and proactive Executive Assistant to provide comprehensive support to our Chairman and President. The successful candidate will play a vital role in ensuring the smooth operation of the department by executing various administrative tasks with precision and efficiency.
ECS Core Values
Hire and retain the most qualified individuals.
Ensure continuous training for all employees.
Create a safe, satisfying and rewarding environment for our employees by encouraging initiative, teamwork and pride in the achievement of our business objectives.
Create consistent, sustainable and profitable growth through customer, vendor and employee relationships built on service excellence, honesty and integrity.
Develop enhanced customer services throughout advancements.
What You Will Do:
Actively participate in board meetings ensuring meticulous documentation and minutes are kept capturing critical discussions and decisions.
Manage and oversee projects including those led by branch managers. Responsibilities include coordination, monitoring progress, and ensuring alignment with the company’s strategic objectives.
Work closely with different departments to support and lead internal and external projects.
Address all administrative details to lighten the workload of the Chairman and President.
Conduct research, compile data, analyze and prepare papers for consideration and presentation by executives, committees, and boards of directors.
Provide general information on directives, activities, and by-laws, and as required, provides explanations or clarifications.
Schedule or reschedule the Chairman and President’s meetings based on priorities, reminds of meeting dates, and prepares all necessary documents.
Answer, screen, forward, and make telephone calls and emails.
Perform research and provide requested information or refer the Chairman and/or President to the appropriate authority.
Establish and coordinate administrative policies and procedures for officials, committees, and boards of directors.
Analyze incoming and outgoing memoranda, submissions, and reports and prepare and coordinate the preparation and submission of summary briefs and reports to executives, committees, and boards of directors.
Prepare agendas and plan for committee, board, and other meetings.
Meet with individuals, special interest groups, and others on behalf of executives, committees, and boards of directors to discuss issues and assess and recommend various courses of action.
Consult with departmental and corporate officials and with other organizations and associations on behalf of executives, committees, and boards of directors.
What You Will Need to Succeed:
Excellent verbal and written communication and people skills.
One year minimum direct experience as an Executive Assistant in the electrical industry.
Proficiency with Rubicon, Microsoft Word, Outlook, Excel, and Teams.
Demonstrate judgement, tact and diplomacy in dealing with internal and external customers.
A trustworthy individual who can manage highly confidential and sensitive information with the utmost integrity and professionalism.
An unbiased person who values diversity, inclusion and equality.
Great to have enthusiasm, a cheerful outlook and the ability to perform as a collaborator.
Outstanding interpersonal/communication skills, adaptable and with problem-solving capabilities.
Master’s degree is an asset.
What ECS Can Offer:
Dental Care
Extended Health Care
Life Insurance
RRSP with employer match after one year
Paid time off
On-site parking
Vision Care
Disability insurance
Competitive Salary
Employee Assistance Program
Market-competitive compensation
This job is Full-Time with a salary range of $61,000.00 to $70, 000.