Billing Clerk | Electrozad Supply Company Limited

Scope of the Position

The Billing Clerk is responsible for a wide variety of clerical office duties in support of company administration. Includes coordinating and communicating office activities, greeting, and screening visitors, answering and referring inbound telephone calls, and scheduling appointments. Will also be responsible for timely communication, support credit and collection processes, and handle administrative tasks, including mail management and travel arrangements.

What you’ll be working on:

• Respond to telephone, e-mail, and in-person inquiries from clients, business partners, and other parties.
• Refer all inquiries to the appropriate individuals, divisions, or departments across the organization.
• Take and record telephone, e-mail, or written message for staff members.
• Type forms, letters, reports, and memos, as necessary.
• Receive and distribute all forms of paper correspondence.
• Organize, maintain, and coordinate office records and files in their proper locations.
• Where necessary, assist in compiling data for various reports.
• Coordinate the logistical aspects of departmental programs, such as meetings, seminars, workshops, special projects, and events.
• Arrange and book meetings in boardrooms, off-site conference halls, and other locations; ensure the appropriate presentation equipment is there.
• As a front-line worker, present a positive and professional image of the organization to all visitors, suppliers, inquiries, and other interactions.
• Provide information to staff and/or clients about special activities.
• Schedule appointments for interviews.
• Assist credit manager with various credit/collection duties as assigned
• Ensure all forms and reports are completed as needed.
• Ensure that the appropriate evacuation procedures are carried out in the event of an emergency.
• Observe and report any security issues to the Office Manager.
• Arrange travel bookings via approved providers, distribute tickets to staff, and post incurred expenses to the summary sheet.
• Administer and manage inbound/outbound mail, including priority post, packages, courier services, and other correspondence.
• Maintain the reception in a tidy and presentable manner.
• Accept and monitor inbound shipments, as necessary.
• Other duties as required by the organization.

Requirements

• High school diploma or GED, or an acceptable combination of education and experience.
• 2+ years of experience in a reception or billing capacity.
• Strong knowledge of Microsoft Office products, including Excel, Word, and PowerPoint.
• Strong customer service orientation.

Sonepar places the planet and diversity and inclusion at the core of its vision driving our business ethos.

Today, Sonepar is the leading distributor of energy-efficient products, pioneering the energy transition and making sustainability a priority. At Sonepar, we firmly believe that every action is crucial in safeguarding the environment, driving our commitment to a more sustainable future. We have accelerated our own transition to efficient generation and use of electrical energy across our business and champion the innovation of sustainable solutions in the market.

This commitment is tangible in our detailed Global CSR report, to learn more please visit

https://www.sonepar.com/en/commitments/sustainability.

Sonepar has been recognized as a Diversity Leader by the Financial Times’ 2024 Diversity Leaders ranking and was awarded GEEIS Certification in 2022. We are proud to be an equal opportunity employer, welcoming submissions from all candidates. We believe in creating a work environment where everyone can feel safe, use their voice, and know that they belong. Diversity and Inclusion (D&I) is a central focus of our global, strategic impact plan. We value diversity and inclusion in the workplace because it allows us to better meet the needs of the communities we serve. It helps us foster greater creativity, breadth of experience, and it’s essential to our success as an organization. All qualified individuals, regardless of race, ethnic or national origin, colour, religion, sex, sexual orientation, age, marital status, neurodiversity, disability status, gender identity, veteran status or any other aspect which makes them unique are encouraged to apply.

For more information about our Inclusion and Diversity initiatives, please visit

https://www.sonepar.com/en/commitments/diversity-and-inclusion.

Sonepar is an equal opportunity employer and welcomes submissions from all candidates. Accommodation is available to all applicants upon request. If selected for an interview, please advise the Sonepar representative of your accommodation needs at that time. We will work with all applicants to accommodate their accessibility needs.

Next steps:

We are interested in knowing more about you. Start an exciting new career and enjoy a number of benefits by applying online. While we are very grateful for your interest in joining the team, only those selected for an interview will be contacted.